Fill shifts with verified staff - and evidence it
Publish a shift, match with professionals who meet your requirements, track attendance as it happens, approve timesheets and keep compliance visible across your assigned workforce.
It unfolds for Agencies
Friday afternoon, and shifts are still open
You are working through a contact list, checking who is available, cross-referencing who is compliant, and hoping the person who said yes on Tuesday still turns up on Saturday. Meanwhile the compliance spreadsheet is a separate job entirely.
Last-minute gaps that take hours to fill
Availability tracked across calls, texts and spreadsheets
Compliance managed separately from scheduling
No-shows discovered when it is already too late
Agency staff arriving without verified credentials
Timesheet disputes that take weeks to settle
From published to filled, in one place
Create the shift with the role, requirements, timing and rate. Aethelbridge Care surfaces it to professionals who are genuinely eligible and available - not everyone on a list. Review applicants with their verification status, experience and distance, then confirm.
Set the role, qualifications, experience and any specific requirements
One-off, recurring or emergency shifts
Applicants are pre-filtered against your requirements
See verification status, experience, rating and distance before you confirm
Enable instant booking for verified professionals where you want to move faster
Your Agency Dashboard
Overview
Open shifts, applications and what needs action today
Shift planner
Every shift and its fill status on one calendar
Workforce
Your staff directory and availability board
Compliance
What is expiring, and what has expired
Attendance
Check-ins, late starts and no-shows, live
Timesheets
Submitted, approved, queried and disputed
Quality
Ratings, incidents and timesheet audits
Financials
Spend, invoices and payment history
Analytics
Fill rate, time to fill and reliability metrics
Compliance you can evidence
See at a glance which of your assigned staff have documents approaching expiry and which have lapsed. When a required document expires, that professional is automatically restricted from affected work - the system does not wait for someone to notice.
- Expiry visibility across every assigned professional
- Automatic restriction when a required document lapses
- Advance reminders before anything expires
- A record of verification decisions, with dates
Verification confirms identity, right to work, qualifications and the checks required for the role at the point of approval. Compliance is monitored, and a professional whose required documents lapse is automatically restricted from affected work until they are renewed.
Know they arrived, as it happens
Professionals check in on arrival and check out when they finish, with location-assisted verification. Late starts and no-shows are flagged while you can still act on them.
When someone cancels, we start looking immediately
A cancellation reopens the shift automatically and triggers a replacement search, prioritising eligible professionals who are nearby and available. You are notified either way, so you are never left assuming it is covered.
Timesheets, approvals and control
Professionals submit against the shift they actually worked. You approve, query or dispute, and the decision is recorded. Payment follows approval, so there is no ambiguity about what was agreed.
Build a team that keeps coming back
Add professionals who work well in your service to a preferred talent pool, see who is available for the dates you need, and invite them directly. Continuity is better for your residents and easier for your team.
Know your numbers
Fill rate
How many published shifts were filled
Time to fill
How long from publishing to confirmed
Cancellation rate
Cancellations against confirmed shifts
No-show rate
Confirmed shifts with no attendance record
Timesheet approval time
How long approvals are taking
Repeat booking rate
How often you rebook the same professionals
Workforce utilisation
Available hours converted into confirmed work
Compliance exposure
Assigned staff with documents expiring soon
Getting your organisation set up
Organisations are verified before they can publish shifts. It protects the professionals on the platform, and it protects your reputation too.
Register your organisation and responsible person.
Complete organisation verification.
Set up your payment method or wallet.
Publish your first shift.
Review applicants and confirm your first booking.
See it with your own shifts
Book a demonstration and we will walk through how it would work for your service.